In the context of constantly changing markets, economics and society, project management systems today have become an important activity that most businesses can not be ignored. This has an impact on an organization’s ability to succeed and grow sustainably, regardless of the sector or industry in which they operate. Let’s find out with WIFIM JSC through this article

What is a project management system?

The project management system serves as a comprehensive solution for all your project management needs, from planning to project execution . Integrated on a single platform, this software helps you manage elements such as time, finance, documents, human resources, resources, customers and stakeholders, invoices, reports, … With a variety of project management tools and online software options, you can manage work from simple task lists to comprehensive bug tracking solutions that cover a variety of perspectives in daily work.

Necessary features of a project management system

Incident Management

In project management, it is very important to quickly handle problems so as not to interrupt the process. You can manage incidents through features like service level agreements, business rules, and webhooks.

Task Management

Task management is an important foundation for starting your project. This feature reflects the organization and division of work, within the scope of project management. In simple project management software, the project will be divided into stages that you want to achieve at different times. Each of these stages will be divided into tasks that need to be completed to achieve the specific goal of that stage, as well as other subtasks.

Time Management

To control work schedules effectively, integrating time is indispensable in project management. This includes allocating and tracking time for your tasks. WIFIM JSC provides time tracking features such as a calendar module to view schedules, timesheets to record task hours versus expectations, and create invoices based on timesheets. This makes project management more efficient and ensures time is used effectively.

Cost Management

In addition to managing scope and time, cost management is also an important aspect because these factors influence each other. Tracking project costs is essential to ensure budgets are maintained. You can compare your original budget plan with your actual spending items to see the difference. The ability to evaluate cost overruns is also a useful feature found in project management software.

Resource Usage

Project management software is a platform that helps you carefully manage your resources, especially human resources. Sometimes, you may have important work that requires support from your employees, but at the same time you want to make sure they don’t get overwhelmed. On the contrary, if employees do not work effectively despite the need, that is also an obstacle. In such situations, using resource management tools will help you manage any issues effectively.

Report

Whether your project goes successfully according to plan or not, learning from experience is extremely important. Before, during or after a project, project management software provides a range of reports to give you detailed information on project progress and possible improvements

Why should you use a project management system?

You may have seen project management software features. But what are the benefits that project management solutions bring you? Let’s find out more!

For small businesses

• Do multiple things at once: Project management software helps manage work flexibly and effectively effectively, allowing employees to take on unexpected tasks easily.
• Flexible working: Mobile application helps stay connected and manage remote work, and supports effective collaboration across different locations and time zones.
• Work efficiently: Set up automated workflows to handle repetitive tasks efficiently automatically, helping to increase working efficiency.
• Tiredless: Smart planning and resource allocation helps maintain productivity employees’ work and ensure work progress.

For large businesses

• Resource Management: With the growth and development of businesses, the management of resources becomes more complicated. A management system must be able to handle this complex structure and integrate well with the business’s existing tools.
• Increase productivity: Virtual collaboration helps people at every level of the business communicate communicate and collaborate effectively, even when they work in different locations.
• Work efficiency: Process automation helps identify and resolve delay issues , increasing productivity and reducing the time needed for large jobs.
• Flexibility: Flexibility in working allows each team and employee to manage their work according to their needs. their way, and management tools are customized to fit each team’s unique requirements.

The benefits of using the Project Management system

• Check project progress: You can easily track the progress of your project from anywhere. Where, through online features.
• Check project information: The system allows you to access and check information related to project, including documents, charts, and reports.
• Work Management: You can organize, allocate and track project work quickly effectively through an integrated work management system.
• Easy to customize: The system allows you to customize settings and features to your specific needs entity of a project or business.
• Information storage: All information related to the project is stored securely and easy access, helps protect and manage data effectively.
• Human resources management: The system allows you to manage information about personnel participating in the project , including each member’s work schedule, roles, and responsibilities.

Implement project management system with WIFIM JSC

To implement a project management system with WIFIM JSC, there are three basic methods we can consider.

• The first method is consulting on implementing available software, in a simple and time-saving way. We can choose a project management software that is already available on the market and then customize it to fit the specific needs of the business.
• The second method is to build on existing software, if the customer already has a software system or some tools project management. We can expand or customize existing systems to meet specific business requirements.
• The final method is to design and build your own software system, this is applied when the business’s requirements are too complex. and cannot be met by available software. However, this may require greater costs and implementation time than using off-the-shelf software.

Depending on specific requirements and available resources, we can choose the most suitable method to deploy a project management system with WIFIM JSC.

In today’s business environment, applying and implementing an effective project management system is an important factor to help businesses optimize operations. and achieve business goals. Choosing the right implementation method and using the right project management features helps increase organization, save time and resources, and increase employee productivity. With the support of the project management system, WIFIM JSC will help businesses go further on their journey. path to development and success in your business field.